By firm type
Proposal software for civil engineering firms
Civil engineering firms are selected on qualifications, so most of a proposal is evidence: who holds which registration, who ran which project, for which agency. RFPM keeps that evidence as one record per engineer and per project, and produces the resumes and project sheets every SOQ, RFQ, DOT prequalification, and SF330 needs.
- Built for
- Civil, transportation, water, and multidiscipline engineering firms and CM consultants, 15 to 200 staff
- The work
- Municipal and county SOQs, RFQs, state DOT prequalification, on-call, SF330
- Produces
- Tailored resumes, project sheets, and a first draft in the firm's template for your team to review
- Not for
- Software, IT, or other firms outside AEC; fee proposals, e-signatures, subcontractor bids
Each engineer is described once, then in whatever shape the owner asks for
A county SOQ, a DOT prequalification, and an SF330 ask for the same engineer in three layouts and three emphases. In RFPM the engineer is one record. Each solicitation draws the fields it needs and renders them in its own format.
Maria Alvarez, PE
Senior transportation engineer, Ridgeline Civil Group
- Registrations
- PE in California and Nevada
- Work categories
- Roadway, drainage, traffic signals
- Project roles
- Project manager on 9, design lead on 5
- Clients
- Fresno County, Caltrans District 6, City of Visalia
- Experience
- 14 years, 8 with the firm
- Education
- MS Civil Engineering, UC Davis
The work a civil engineering proposal actually contains
In most firms the evidence lives in the last submittal. A coordinator finds the nearest past proposal, copies resumes and project sheets into the new template, swaps projects, fixes the formatting that broke, and checks that the same person is described the same way on every page.
RFPM replaces the copying, not the judgment. A pursuit selects the people and projects it needs, and the documents are generated from the records in the format the solicitation asks for. When someone earns a registration or a project closes out, the record changes once and the next pursuit uses it.
Assembly time only. Writing the approach and reviewing the package stay with your team either way.
What a civil engineering firm gets from RFPM
One profile per engineer, every resume format
Education, registrations by state, certifications, and project history with roles live in one profile. Each pursuit picks the projects to highlight and generates the resume in the firm's own template (Word or InDesign), an SOQ layout, or SF330 Section E.
How resume management worksProject experience sheets from project records
Scope, client and agency, contract value, completion date, delivery method, and the staff who worked on the project are stored once. Sheets export to Word for SOQ, state DOT prequalification, and SF330 Section F formats.
How project sheets workA recommended team, then a first draft
Ask RFPM Agent recommends the staff and projects for a pursuit, with the records behind each; your team makes the selection. RFPM then writes the first draft in your template, and your team reviews and edits it.
How the recommendation worksA qualifications library for the text that repeats
Firm overview, QA/QC approach, safety record, and past-performance narratives are stored as reusable content and pulled into pursuits, so the approved version is the one that ships.
The content librarySolicitations civil engineering firms use it for
| Solicitation | What it asks for | What RFPM generates |
|---|---|---|
| Municipal or county SOQ | Firm qualifications, key personnel resumes, relevant projects, references | Resumes and project sheets in the firm's template |
| RFQ response | Team organization, resumes with project roles, similar-project experience | Tailored resumes and project sheets per pursuit |
| State DOT prequalification | Staff registrations and experience by work category, firm project history | Resumes and project sheets in the DOT's format |
| On-call or IDIQ contract | Bench of staff across disciplines, breadth of project experience | Resume and project sheet sets for the full bench |
| Federal SF330 | Section E resumes, Section F example projects, Section G matrix, Section H | Sections E and F; G and H stay with your team |
Working on a federal pursuit? How RFPM handles the SF330.
Frequently asked questions
- What kind of civil engineering firm is RFPM built for?
- Firms of 15 to 200 staff that win work through qualifications-based selection: municipal and county SOQs, RFQ responses, state DOT prequalification packages, on-call contracts, and SF330 submittals. One or two people usually handle every proposal, and the same staff and project material is rebuilt for each one. RFPM is not a general RFP tool for software, IT, or other firms outside architecture, engineering, and construction, and it is not a fee-proposal or e-signature tool.
- What does RFPM produce for a civil engineering pursuit?
- Tailored key-personnel resumes and project experience sheets, generated from one structured record per person and per project. Resumes export into the firm's own Word or InDesign template, SOQ formats, or SF330 Section E. Project sheets export to Word for SOQ, state DOT, and SF330 Section F formats. RFPM also writes the first draft in your template, suggests the people and projects, and your team reviews and edits. Reusable qualifications content lives in a library, and Ask RFPM Agent answers questions from the firm's own records with the source linked.
- Does RFPM pick the team and projects for a pursuit?
- It recommends them. Ask RFPM Agent recommends the staff and projects for a pursuit, with the records behind each; your team makes the selection. Nothing is added to a pursuit without a person confirming it.
- How is this different from proposal software built for sales teams?
- Sales proposal tools are built to produce a priced offer and collect a signature. Civil engineering firms are selected on qualifications before price, so the work is assembling evidence: who worked on what, when, for which agency, and at what contract value. RFPM stores that evidence as structured data and generates the documents each pursuit asks for. It does not do fee proposals, e-signatures, or subcontractor bid management.
- How long does setup take?
- Staff profiles and project records are loaded from the firm's existing resumes and project sheets during onboarding, and custom templates are set up with the firm at the same time. Most firms are generating documents within days. The first paid month is the evaluation: the proposal team runs a real pursuit on its own records, then decides.
Start a pilot
Bring a real submittal. We will run it on your data.
Thirty minutes on a pursuit your team is chasing this quarter. You will see the resumes and project sheets come out of your own records. If the fit is not there, we will tell you.
Prefer email? hello@rfpm.ai