The whole proposal, drafted. Your team does the final edit.
Upload the solicitation, two or three past submittals, and your template to your RFPM workspace. Get back a complete draft in your own format, built from your firm's staff, projects, and approved language. Made for the submittals you produce again and again.
Meet us for 30 minutes. Bring a recent submittal.
Prefer email? hello@rfpm.ai with the subject “Proposal Drafts”.
What it is
Proposal Drafts is an early-access offer from RFPM for AEC firms. Upload the solicitation, two or three past submittals, and your template to your RFPM workspace. RFPM returns a submission-ready draft of the whole response, built from your firm's own staff, project, and approved-language records. Your team reviews, edits, and submits.
Everything moves through your RFPM workspace: what you upload, what comes back, and the record of what it was built from.
How it works
Three steps. The draft is built inside your RFPM workspace. Every project, person, and number traces back to a record your team can open.
1 · You upload
2 · RFPM drafts
- Reading the requirements
- Matching projects to the scope
- Cutting key personnel resumes
- Drafting sections from your language
- Flagging what it can't answer
3 · You get back
- Cover letteryour voice
- Firm overviewfrom your library
- Project sheets6 selected
- Key personnel resumes5 cut for this pursuit
- Approach narrativeapproved language
- Requirements checklistevery item mapped
- 3 questions for your teamflagged, not guessed
Upload
Add the solicitation, two or three past submittals you're proud of, and your Word or InDesign template to your RFPM workspace. Don't have one yet? We set it up for your firm after the call.
RFPM drafts
RFPM pulls the requirements from the solicitation, matches projects and key personnel from your records, and drafts the narrative from language your firm has already approved. Anything the workspace can't answer comes back as a question, never as a guess.
You edit and submit
The complete draft lands in the same workspace, in your own template, with a short list of open questions. Your team makes the final edits, signs off, and submits. Nothing goes out under your name without you.
Built for the submittals you repeat
The best drafts come from pursuits where the projects, people, and language are already known. The work is assembling them for this buyer.
Best fit
- Teaming requests from primes: the same twenty projects and ten resumes, described the prime's way, in the prime's forms.
- On-call and IDIQ statements of qualifications where the agency's format barely changes year to year.
- Prequalification packages and agency questionnaires.
- RFQ and SOQ responses to agencies you have answered before.
- Re-bids, and the same project pursued with a different prime.
- Prime-supplied forms: staff matrices, commitment letters, questionnaire tables.
Not the fit yet
- A first-of-its-kind technical approach your engineers still have to invent.
- Fee proposals, cost volumes, and price bids.
- Design competitions and heavily graphic submittals where the layout is the argument.
- Anything due tomorrow. We agree turnaround per submittal, on the call.
What you upload, what comes back
A short list in, a complete package out, in the format you already assemble in.
You upload
- 01
The solicitation
RFP, RFQ, or the prime's request, as issued. Amendments too.
- 02
Past submittals
Two or three you're proud of. They set the voice and show what done looks like.
- 03
Your template
The Word or InDesign layout you assemble in, so the draft lands in it, not next to it.
- 04
Staff and project records
Already in your workspace. Not in RFPM yet? We load them from your existing resumes and project sheets.
You get back
- 01
Cover letter and firm overview
In your voice, from your library, aimed at this buyer.
- 02
Project sheets
The projects that best match the scope, in your template, with the emphasis this pursuit calls for.
- 03
Key personnel resumes
Cut for this pursuit from each person's profile: the projects and credentials the evaluator asked about.
- 04
Approach and narrative sections
Drafted from language your firm has already approved, adapted to the scope and evaluation criteria.
- 05
Requirements checklist
Every requirement in the solicitation, mapped to where the draft answers it.
- 06
Open questions
The fields the workspace could not answer from your records. Listed, not guessed.
Format: DOCX in your Word template, or IDML if you assemble in InDesign. Where the prime or agency supplied its own forms, those come back filled.
Four rules we hold to
They are the same rules Ask RFPM Agent already works under inside the workspace.
- 1 / 4
Grounded in your records
Every project, person, and number comes from your workspace. Unknowns are flagged, not filled in.
- 2 / 4
Your template, exactly
No colors, fonts, or layouts you didn't choose. DOCX or IDML, the way you already assemble.
- 3 / 4
You hold the pen
A person on your team reviews and signs off before anything is submitted. RFPM never submits on your behalf.
- 4 / 4
Your data stays yours
Not used to train models, not shared across firms, visible only inside your workspace.
How it compares to the ways firms draft today
Most firms draft in-house between billable work, hire a consultant for the big ones, or paste sections into a generic AI chat and fix the formatting after.
| In-house, nights and weekends | Proposal consultant | Generic AI chat | Proposal Drafts | |
|---|---|---|---|---|
| Who writes the first draft | Your BD lead, plus engineers pulled off billable work | The consultant, from interviews and whatever you send | You, one prompt and one paste at a time | RFPM, from your workspace records |
| Knows your projects and people | From memory, under deadline | Only what you brief them on | Only what you paste in | All of it: staff, projects, approved language |
| Your template preserved | Yes | Usually | No. Formatting drifts on every pass | Yes. DOCX or IDML, your layout |
| What happens to unknowns | Hunted down the night before | Asked in a follow-up round | Filled in with plausible text | Flagged as questions, never invented |
| Turnaround | Whatever is left before the deadline | Booked weeks ahead | Minutes per section, hours to fix | Agreed per submittal, before work starts |
| Who signs off | You | You | You | You |
Swipe sideways to compare all four columns.
Why a waitlist
We're opening Proposal Drafts to a small group of firms before making it widely available. The waitlist shows us which submittals firms want drafted first and sets the order we take firms on.
Early access is limited to a few firms at a time, each with a real submittal coming up. Bring yours to the call: we'll tell you plainly whether it fits, and where you are in line.
Common questions
- What is Proposal Drafts?
- Proposal Drafts is an early-access offer from RFPM for AEC firms. Upload the solicitation, two or three past submittals, and your template to your RFPM workspace. RFPM returns a submission-ready draft of the whole response, built from your firm's own staff, project, and approved-language records. Your team reviews, edits, and submits.
- Who writes the draft?
- Ask RFPM Agent produces the draft inside your RFPM workspace. It works from your staff, project, and library records and the solicitation you upload. During early access, a person at RFPM reviews every draft before it reaches you and writes up the open questions. Nothing is invented to fill a gap.
- What do you need from us to start?
- The solicitation, two or three past submittals, and the template you assemble in, uploaded to your RFPM workspace. Not in RFPM yet? We load your staff and projects from your existing resumes and project sheets as part of the first draft.
- Do we need to be an RFPM customer?
- No. Everything runs through the RFPM app. We set up a workspace for your firm. You upload the solicitation, past submittals, and template there, and the draft comes back in the same place. If you already use RFPM, your existing workspace is the source and the draft lands there.
- Which submittals fit best?
- Repeatable ones: teaming requests from primes, on-call and IDIQ SOQs, prequalification packages, agency questionnaires, and RFQ responses to buyers you've answered before. A first-of-its-kind technical approach still needs your engineers, and we'll say so on the call.
- What format does the draft come back in?
- Your own. DOCX in your Word template, or IDML if you assemble in InDesign. The draft drops into your layout instead of being reformatted. Where the prime or agency supplied forms, those come back filled.
- Is our data used to train AI models?
- No. Your firm's data is used at drafting time inside your workspace and nowhere else. It is not shared with other firms and not used for model training.
- What happens after we join the waitlist?
- Joining the waitlist books a 30-minute call with the team building RFPM. Bring one recent submittal and one upcoming pursuit. We look at both and tell you plainly whether it fits. If it does, we agree scope and turnaround for a first draft and set up your workspace.
- When does it open beyond the waitlist?
- We start with a small group of firms in fall 2026. It opens more widely once the first drafts have been submitted and reviewed. Everyone on the waitlist hears first.
Runs on the same workspace as
Proposal Drafts · Waitlist
Have a submittal coming up? Bring it and meet us.
Joining the waitlist is a 30-minute call with the team building RFPM. Bring one recent submittal and one upcoming pursuit. You'll leave knowing whether Proposal Drafts fits them, and where you are in line.
Prefer email? hello@rfpm.ai