Pricing
Priced by the firm, not the person
Three plans sized by the shape of your firm, with the caps in the open. Every plan runs the same product: the pursuit workspace, staff profiles, project records, the knowledge base and Ask RFPM Agent.
Solo
One login for the person who tailors resumes and project sheets at a firm under about 25 staff, or for an independent proposal consultant.
Flat monthly price
Billed monthly or annually
What it includes:
- 1 login
- Up to 25 people and 50 projects on record
- 20 pursuits a month included
- Self-serve import
Workspace
The firm's whole record and the team on it: 20 to 200 staff, two or three people building proposals, four to six pursuits a month.
Flat monthly price for the workspace
Billed monthly or annually. The first paid month is the evaluation.
What it includes:
- 5 seats included; seats six to ten as add-ons
- No caps on people, projects or stored pursuits
- 50 new pursuits a month included
- We load your data, included
Enterprise
Multi-office firms past ten seats, with procurement or IT in the loop. Starts as a paid pilot on one team at the Workspace price.
Annual agreement, invoiced
Priced by band; implementation as a one-off
What it includes:
- Everything in Workspace
- A seat for every staff member
- Pursuits a month set by band in the order form, from 250
- Allowances for pages, model calls and storage written into the order form
- Implementation: every past project and resume imported, templates built, first month supported
- A named contact, a monthly usage note, a quarterly review
- Order form and data processing agreement
Every plan runs the same product
- Pursuit workspace: intake, requirements and deadlines in one place
- Structured staff profiles (education, certs, project history)
- Tailored resume generation per pursuit
- Project experience sheets with DOCX export
- Resumes and project sheets in the format each solicitation asks for
- Batch resume upload and parsing
- Template library (SOQ, prequalification and custom formats)
- Knowledge base for reusable proposal content
- Ask RFPM Agent, grounded in your own data
- Worker profile photos in generated resumes
- Project media management
Where the lines are
Records are not metered: people, projects and stored pursuits are rows, and Workspace and Enterprise put no cap on them. What costs something each time it is created carries an allowance on every plan: pages read from your solicitations, model calls (Ask, resumes, drafts) and storage. The allowances are sized well above what a firm of that shape uses in a month, so they only meet a firm that has outgrown its plan. Enterprise allowances are written into the order form. The pursuits-a-month numbers on the cards are fit lines, not blocks: the next pursuit always opens.
The math on rebuilding the same content
Most firms don't track this time. When they do, the numbers are hard to ignore.
30-60 min
To tailor one resume for one pursuit
120-750 hrs
Per year rebuilding resumes and project sheets at mid-size firms
Under 1 min
To generate a tailored resume from a structured profile in RFPM
Those reclaimed hours are capacity: more pursuits answered and your team's week back for strategy, without adding headcount.
Time estimates based on SMPS proposal operations benchmarks for AEC firms with 15-200 staff.
Pricing questions
How is RFPM priced?
By the firm, not the person. Pick the plan that matches your shape: Solo for one login, Workspace for the firm's whole record with five seats, Enterprise for multi-office firms. The figures are in the quote; ask and we send them.
What counts as a seat?
A login. On Solo that is one person. Workspace includes five, for the people who build proposals and the director or principal who wants to look; seats six to ten are add-ons, and past ten the firm is Enterprise. The engineers and key personnel whose resumes you store never need a login and never count.
How does the pilot work?
The first paid month is the hands-on evaluation. On Workspace we load your resumes and project records for you, your team runs a real pursuit on them, and at the end of the month you decide. The evaluation runs on your own record, not on sample data, because a sample workspace cannot show you what you are buying.
Is there an annual discount?
Yes. Annual billing is discounted against monthly on Solo and Workspace; the quote shows both. Enterprise is annual only.
Can I add or remove seats later?
On Workspace, seats six to ten are add-ons you turn on when a new person joins; if someone leaves, the profiles and project records they managed stay and you release the seat. A firm that needs more than ten seats, or a second office, moves to Enterprise.
What happens if we go over a cap or an allowance?
It depends on the line. Solo's record caps (25 people, 50 projects) stop new records and imports, never generating from what is already loaded. The pursuits-a-month number is a fit line: the next pursuit always opens, and a firm over it two months running has outgrown its plan, so we talk about the next one. Allowances for pages, model calls and storage are sized above what a firm of that shape uses in a month; if you reach one, the app tells you and we add more. On Enterprise the allowances are written in the order form. Nothing already loaded is ever lost.
Do you offer onboarding help?
Workspace includes it: we load your data at the start of the first month. Enterprise adds a one-off implementation that covers every past project and resume, template build and the first month's support, plus a named contact, a monthly usage note and a quarterly review.
Start with a month on your own data
Book a demo, then a paid first month on Workspace: we load your resumes and project records, your team runs a real pursuit, and you decide at the end of the month.