AI for AEC Proposals
Ask RFPM Agent
An AI agent that queries your staff qualifications, project history, and RFP documents — and gives you answers pulled from your actual data, not from the internet.
AI that knows your firm
Most AI tools generate text from general training data. They don't know your staff. They don't know your projects. They can't tell you who on your team worked on FDOT bridge projects in the last five years — because that information lives in your firm's records, not on the internet.
Ask RFPM Agent is different. It queries the structured data inside your RFPM workspace — staff profiles, project records, and uploaded RFP documents. When you ask a question, the answer comes from your data. When it names a person, that person exists in your database. When it cites a project, that project is in your records with verifiable scope, contract value, and staff involvement.
What you can ask
“Which engineers have FDOT bridge experience in the last 5 years?”
Returns a list of staff with matching project history, their roles, and the specific bridge projects — with links to each profile.
Sources: Staff profiles + Project records
“What scope language did we use for stormwater design on the Hillsborough County project?”
Pulls the scope narrative from that project record, ready to adapt for the current pursuit.
Sources: Project records
“Does this RFP require DBE participation?”
Scans the uploaded RFP document and surfaces the relevant DBE/MBE requirements, percentage targets, and submission instructions.
Sources: Uploaded RFP documents
“Who on our team has a PE license in Georgia and has worked on water treatment projects?”
Cross-references staff certifications with project history to find matching personnel — even if those facts are stored in different parts of their profile.
Sources: Staff profiles
“Which of our projects are most relevant to this FDOT District 5 highway widening solicitation?”
Analyzes the RFP evaluation criteria against your project database and ranks projects by relevance — considering scope, scale, client, and geography.
Sources: RFP documents + Project records
“Draft a Section H management approach for this pursuit.”
Generates a first draft using your firm's actual project history, proposed team qualifications, and the RFP's specific evaluation criteria — not generic boilerplate.
Sources: Staff profiles + Project records + RFP documents
Where the answers come from
Staff Profiles
Education, registrations, certifications, years of experience, specializations, and complete project history for every person in your firm.
- Find staff by certification or license
- Match personnel to evaluation criteria
- Check who has experience with a specific project type or client
Project Records
Scope of services, contract values, completion dates, client contacts, staff involvement, and narrative descriptions for every project your firm has completed.
- Surface relevant past projects for a pursuit
- Pull scope language from similar work
- Find projects by client, geography, or service type
RFP Documents
Uploaded solicitation documents — RFPs, RFQs, and amendments. The agent reads and understands evaluation criteria, submission requirements, deadlines, and compliance items.
- Extract evaluation criteria and weighting
- Identify compliance requirements (DBE, insurance, bonding)
- Compare your qualifications against what the RFP asks for
How teams use it
| Proposal Task | Without Ask RFPM Agent | With Ask RFPM Agent |
|---|---|---|
| Find qualified staff | Ask around the office, check old proposals, scan a spreadsheet | “Who has water treatment experience and a PE in Florida?” |
| Select relevant projects | Search shared drive folders, skim old submittals | “Which projects match this RFP's evaluation criteria?” |
| Check RFP requirements | Read 40-page RFP manually, make a checklist | “What are the DBE requirements and page limits for this RFP?” |
| Draft Section H content | Start from scratch or copy-edit an old submittal | “Draft a management approach using our team's experience on similar projects” |
What's coming next
Ask RFPM Agent is growing from a query tool into a full proposal assistant. Here is what we are building:
Auto-draft Section H narratives
Building nowGenerate pursuit-specific management approach, relevant experience, and organizational narratives from your structured data — not from generic templates.
Key personnel recommendations
Next upGiven an RFP's evaluation criteria, automatically recommend the strongest team composition from your staff database — ranked by relevance.
Certification and license monitoring
PlannedProactive alerts when staff certifications are expiring or when a pursuit requires a license your proposed team doesn't have.
Pursuit-ready package assembly
PlannedOne prompt to assemble a full pursuit package — selected staff, tailored resumes, relevant projects, and a Section G matrix — ready for review.
Try Ask RFPM Agent with your data
Upload your staff profiles and project records. Ask your first question in minutes. 14-day free trial.
Frequently asked questions
Does Ask RFPM Agent write proposals for me?
Not in the way you might expect. Ask RFPM Agent does not generate generic proposal text from a language model's training data. It queries your firm's actual staff profiles, project records, and uploaded RFP documents to surface relevant information and draft content grounded in your real data. You direct the output — choosing which people, projects, and details to include. The agent assembles and drafts; you review and refine.
What data does Ask RFPM Agent have access to?
Ask RFPM Agent queries three data sources: your staff profiles (education, certifications, project history), your project records (scope, contract value, client, staff involvement), and any RFP documents you upload to a pursuit. It only accesses data within your RFPM workspace — nothing external. The agent cannot see data from other firms or other workspaces.
How is this different from ChatGPT or other AI tools?
General AI tools like ChatGPT generate text from broad training data — they don't know your firm, your staff, or your projects. Ask RFPM Agent queries your actual structured data. When it says 'Sarah Chen has 12 years of bridge design experience including 3 FDOT projects,' that answer comes from Sarah's profile in your database, not from a language model making it up. The answers are verifiable because the sources are your own records.
Can I use Ask RFPM Agent during proposal writing?
Yes. The agent is available inside your RFPM workspace. You can query it while building a pursuit — finding the right staff, pulling scope language from past projects, checking RFP requirements, or drafting narrative sections. Conversations are saved, so you can pick up where you left off.
Is my data used to train AI models?
No. Your firm's data is never used to train AI models. Ask RFPM Agent uses your data at query time to generate answers, but that data stays within your workspace. It is not shared with other customers, not used for model training, and not accessible outside your account.