Use Case
SF330 Proposal Preparation
Generate SF330 Section E resumes and Section F project sheets from one structured database. Update staff data once, produce every submittal from the same source.
Why SF330 assembly takes so long
The SF330 is the standard federal form for A/E qualifications submissions. Every firm that competes for federal design work fills it out — usually dozens of times per year. The form itself is straightforward. The problem is the data assembly behind it.
Section E requires a one-page resume for each key person, tailored to the specific pursuit. Section F requires project experience sheets with scope, cost, and staff involvement. Section G requires a matrix showing which key personnel worked on which projects. For a typical 6-person team with 10 projects, that is 6 tailored resumes, 10 project sheets, and a 60-cell matrix — assembled from scratch for every submittal.
Most firms do this in Word. They find last month's submittal, copy the resumes, swap out projects, fix the formatting that broke during copy-paste, and manually rebuild the matrix. A proposal coordinator can spend 2-3 full days on this before anyone writes a word of Section H.
How RFPM.ai handles SF330 preparation
Section E: Key Personnel Resumes
Each staff member has one structured profile in RFPM — their education, registrations, certifications, and project history. When you start a new pursuit, you select the key personnel and choose which projects and qualifications to highlight. RFPM generates the one-page Section E resume in the correct format. Different pursuit, different highlights, same source data.
Section F: Example Projects
Your project database stores scope descriptions, contract values, completion dates, client contacts, and the staff who worked on each project. Select the projects relevant to the pursuit, and RFPM generates Section F sheets with the right details pulled from structured records — not copied from an old PDF.
Section G: Key Personnel Matrix
The Section G matrix maps key personnel to example projects. RFPM does not build the matrix for you — you still assemble it. What it does is hold the pairings the matrix depends on, since every project already records the staff who worked on it. That is what keeps Section G from contradicting the resumes and project sheets beside it, which is where most matrix errors come from.
Section H: Additional Information
Section H is where the firm tells its story — management approach, relevant experience narrative, org charts, and subconsultant information. Ask RFPM Agent helps draft Section H by querying across your staff and project data, pulling relevant experience and qualifications to support the narrative you are building.
SF330 assembly: before and after
| SF330 Section | Manual Process | With RFPM.ai |
|---|---|---|
| Section E (Resumes) | Find old resume, copy to new doc, swap projects, fix formatting — 30-60 min per person | Select person, choose projects to highlight, generate — 2-5 min per person |
| Section F (Projects) | Copy from past submittal, update scope and figures, fix layout — 20-40 min per project | Select project, confirm details, export — 5 min per project |
| Section G (Matrix) | Build manually in Excel, cross-check against E and F — 1-2 hours | Staff-to-project pairings already recorded — cross-check against E and F instead of rebuilding |
| Section H (Narrative) | Start from scratch or adapt old content, research staff experience manually | Ask RFPM Agent surfaces relevant experience for drafting |
Who this is for
- ✓Civil, structural, environmental, and transportation engineering firms that submit SF330s to federal, state, and local agencies
- ✓Proposal coordinators and marketing managers assembling 5+ SF330 submittals per quarter
- ✓Firms with 15-200 staff where one or two people handle all proposal production
- ✓A/E firms that also maintain an SF330 Part II (annual firm qualifications) and want both parts working from the same staff and project records
Learn more about SF330 proposals
SF330 Guide: What It Is, How to Fill It Out, and Common Mistakes
A complete walkthrough of the SF330 form — every section, with practical tips for AEC proposal teams.
7 SF330 Mistakes That Cost Firms Shortlist Points
The most common SF330 errors evaluators see — and how to avoid them.
Free SF330 Resume Templates
Downloadable SF330 Section E resume templates for AEC proposal teams.
Stop assembling SF330s from scratch
Upload your staff profiles and project data. Generate your next SF330 submittal in hours, not days.
Frequently asked questions
What sections of the SF330 does RFPM.ai generate?
RFPM.ai generates Section E (resumes of key personnel) and Section F (example projects) from structured staff and project records. Section G, the key personnel participation matrix, is not generated — you still assemble it, but RFPM already records which staff worked on which projects, so the pairings it depends on stay consistent with the resumes and project sheets you submit. Section H (additional information) is supported through reusable content blocks and AI-assisted drafting.
Can RFPM.ai format resumes to fit the SF330 one-page limit?
Yes. RFPM.ai generates Section E resumes from structured profile data, selecting the most relevant projects, certifications, and experience for each pursuit. Because the data is structured — not pasted from a Word doc — the output stays within the one-page format requirement. You choose which projects and qualifications to highlight, and the system handles layout and formatting.
Does RFPM.ai build the SF330 Section G matrix?
No. RFPM.ai generates Section E resumes and Section F project sheets; the Section G matrix is still assembled outside the system. What RFPM does is keep its inputs straight — because staff are already linked to the projects they worked on, the pairings you enter in Section G match what Sections E and F actually say. Contradictions between the matrix and the resumes are one of the more common ways firms lose evaluation points.
Does RFPM.ai support both SF330 Part I and Part II?
Both draw on the same records. Part I is your project-specific submission — tailored resumes, selected projects, and pursuit-specific content. Part II is your annual firm qualification statement. RFPM.ai does not model the two forms separately; it keeps the staff and project data underneath them current, so updating a certification or adding a project feeds whichever one you prepare next.
How long does it take to assemble an SF330 with RFPM.ai?
It depends on how much of your staff and project data is already structured, so there is no single number. What changes is that resume formatting and project sheet assembly stop being rebuild work — you select the people and projects and review the output instead of copying from the last submittal. The savings compound as the database grows, since every new pursuit reuses records from previous ones.