Use Case
SF330 Proposal Preparation
Generate SF330 Sections E, F, G, and H from one structured database. Update staff data once, produce every submittal from the same source.
Why SF330 assembly takes so long
The SF330 is the standard federal form for A/E qualifications submissions. Every firm that competes for federal design work fills it out — usually dozens of times per year. The form itself is straightforward. The problem is the data assembly behind it.
Section E requires a one-page resume for each key person, tailored to the specific pursuit. Section F requires project experience sheets with scope, cost, and staff involvement. Section G requires a matrix showing which key personnel worked on which projects. For a typical 6-person team with 10 projects, that is 6 tailored resumes, 10 project sheets, and a 60-cell matrix — assembled from scratch for every submittal.
Most firms do this in Word. They find last month's submittal, copy the resumes, swap out projects, fix the formatting that broke during copy-paste, and manually rebuild the matrix. A proposal coordinator can spend 2-3 full days on this before anyone writes a word of Section H.
How RFPM.ai handles SF330 preparation
Section E: Key Personnel Resumes
Each staff member has one structured profile in RFPM — their education, registrations, certifications, and project history. When you start a new pursuit, you select the key personnel and choose which projects and qualifications to highlight. RFPM generates the one-page Section E resume in the correct format. Different pursuit, different highlights, same source data.
Section F: Example Projects
Your project database stores scope descriptions, contract values, completion dates, client contacts, and the staff who worked on each project. Select the projects relevant to the pursuit, and RFPM generates Section F sheets with the right details pulled from structured records — not copied from an old PDF.
Section G: Key Personnel Matrix
The Section G matrix maps key personnel to example projects. Because RFPM already knows who worked on what, the matrix builds itself. No manual spreadsheet. No mismatched names between Section E and Section G. If you swap a project or a person, the matrix updates.
Section H: Additional Information
Section H is where the firm tells its story — management approach, relevant experience narrative, org charts, and subconsultant information. Ask RFPM Agent helps draft Section H by querying across your staff and project data, pulling relevant experience and qualifications to support the narrative you are building.
SF330 assembly: before and after
| SF330 Section | Manual Process | With RFPM.ai |
|---|---|---|
| Section E (Resumes) | Find old resume, copy to new doc, swap projects, fix formatting — 30-60 min per person | Select person, choose projects to highlight, generate — 2-5 min per person |
| Section F (Projects) | Copy from past submittal, update scope and figures, fix layout — 20-40 min per project | Select project, confirm details, export — 5 min per project |
| Section G (Matrix) | Build manually in Excel, cross-check against E and F — 1-2 hours | Auto-generated from selected staff and projects — instant |
| Section H (Narrative) | Start from scratch or adapt old content, research staff experience manually | Ask RFPM Agent surfaces relevant experience for drafting |
Who this is for
- ✓Civil, structural, environmental, and transportation engineering firms that submit SF330s to federal, state, and local agencies
- ✓Proposal coordinators and marketing managers assembling 5+ SF330 submittals per quarter
- ✓Firms with 15-200 staff where one or two people handle all proposal production
- ✓A/E firms that also maintain an SF330 Part II (annual firm qualifications) and want Part I and Part II to stay in sync
Learn more about SF330 proposals
SF330 Guide: What It Is, How to Fill It Out, and Common Mistakes
A complete walkthrough of the SF330 form — every section, with practical tips for AEC proposal teams.
7 SF330 Mistakes That Cost Firms Shortlist Points
The most common SF330 errors evaluators see — and how to avoid them.
Free SF330 Resume Templates
Downloadable SF330 Section E resume templates for AEC proposal teams.
Stop assembling SF330s from scratch
Upload your staff profiles and project data. Generate your next SF330 submittal in hours, not days.
Frequently asked questions
What sections of the SF330 does RFPM.ai generate?
RFPM.ai generates Section E (resumes of key personnel), Section F (example projects), and Section G (key personnel participation in example projects matrix). Section H (additional information) is supported through reusable content blocks and AI-assisted drafting. Parts I and II of the SF330 are covered — Part I for project-specific submissions and Part II for annual firm qualification updates.
Can RFPM.ai format resumes to fit the SF330 one-page limit?
Yes. RFPM.ai generates Section E resumes from structured profile data, selecting the most relevant projects, certifications, and experience for each pursuit. Because the data is structured — not pasted from a Word doc — the output stays within the one-page format requirement. You choose which projects and qualifications to highlight, and the system handles layout and formatting.
How does RFPM.ai handle Section G (key personnel by project matrix)?
Section G is generated automatically based on the staff and projects you select for the pursuit. RFPM.ai already knows which staff worked on which projects, so it builds the cross-reference matrix from your existing data. No manual spreadsheet assembly required.
Does RFPM.ai support both SF330 Part I and Part II?
Yes. Part I is your project-specific submission — tailored resumes, selected projects, and pursuit-specific content. Part II is your annual firm qualification statement. RFPM.ai supports both from the same underlying data, so updating a staff certification or adding a new project automatically keeps both Part I and Part II current.
How long does it take to assemble an SF330 with RFPM.ai?
Most firms report cutting SF330 assembly time by 60-70%. A submittal that previously took 2-3 days of resume formatting, project sheet assembly, and matrix building can be generated in a few hours. The time savings compound as your database grows — every new pursuit reuses the structured data from previous submissions.