What This Tool Does
The SF330 Resume Generator is a free GPT that converts your staff data into SF330 Section E formatted resumes. Paste in an engineer's qualifications — education, certifications, project experience, role descriptions — and it produces a structured resume that follows the Section E format you need for federal submittals.
No signup. No login. No paywall.
We built it because the first step of every SF330 submittal is the same: someone opens a Word document and starts reformatting an engineer's resume into the Section E layout. For a submittal with 10 key personnel, that is 5-10 hours of formatting before anyone writes a word of technical narrative.
This tool handles the structure so you can focus on which experience to highlight for a specific pursuit.
Try it now: SF330 Resume Generator
How to Use It
Step 1: Gather the staff data
For each person, you need:
- Full name and title
- Years of experience
- Education (degree, institution, year)
- Professional registrations and certifications (PE, LEED AP, PMP, etc. — include states and expiration dates)
- Relevant project experience (project name, role, brief description of what they did)
- Any specialized training or additional qualifications
You probably have this in a Word resume, a LinkedIn profile, or an internal HR system. Copy the relevant details.
Step 2: Paste it into the GPT
Open the SF330 Resume Generator and paste the staff data. You can paste it in any format — a copy from Word, bullet points, or plain text. The GPT parses it and reorganizes it into the Section E structure.
Step 3: Review and adjust
The GPT generates a formatted Section E resume. Review it for:
- Accuracy. Make sure certifications, dates, and project details are correct. AI parses what you give it — if the source data has errors, the output will too.
- Relevance. For a specific pursuit, you may want to reorder or swap projects to highlight the most relevant experience. Tell the GPT which solicitation you are targeting and it can help prioritize.
- Completeness. Check that nothing was dropped from the source data. If the GPT missed a certification or project, add it in a follow-up message.
Step 4: Copy into your submittal
Copy the formatted output into your SF330 document. Adjust formatting to match your firm's template if needed.
What Section E Requires
SF330 Section E — Resumes of Key Personnel Proposed for This Contract — has a specific format that evaluators expect. Each resume must include:
| Field | What to Include |
|---|---|
| Name | Full name of the key person |
| Role | Their role on this specific project (not their firm title) |
| Years of experience | Total years, and years with the current firm |
| Education | Degree(s), institution, year |
| Professional registrations | PE, RA, LEED AP, PMP, etc. — include states and registration numbers where required |
| Relevant project experience | 5-10 projects showing the person performed a similar role on similar work |
Evaluators use Section E to verify that your proposed team has the qualifications and experience to deliver the project. Every resume should be tailored to the solicitation — the projects you highlight should directly relate to the scope of work being procured.
The GPT follows this structure automatically. You provide the raw data, it organizes it into the right format.
When to Use This Tool
Good for:
- One-off submittals. You have a single SF330 due next week and need to format 5-10 resumes quickly.
- Quick turnarounds. The solicitation dropped with a 2-week deadline and your team needs to move fast.
- First-time SF330 submitters. Your firm has not done an SF330 before and you need to see what a properly formatted Section E resume looks like.
- Checking your format. You already have SF330 resumes but want to verify they follow the expected structure.
- Small firms with low pursuit volume. If you do fewer than 10 SF330 submittals per year, this tool may be all you need.
Where it hits a limit:
- You paste the same person's data every time. The GPT does not remember your staff. If you are generating resumes for the same 20 engineers across multiple pursuits per month, you are re-entering the same data repeatedly.
- You need multiple output formats. The GPT generates SF330 Section E format. If your next pursuit needs a branded one-page resume or a two-page SOQ format, you need to reformat manually or run a separate prompt.
- Certifications change and you need every resume updated. When an engineer renews their PE license, there is no way to update it once and have it flow to all future outputs. You have to remember to include the updated date every time you paste their data.
- You need project experience sheets alongside resumes. The GPT handles Section E resumes but does not generate Section F project sheets or manage project data.
These limits are the reason we built RFPM.ai. The GPT solves the formatting problem for one resume at a time. RFPM.ai solves the data management problem for your entire team, permanently.
The GPT vs. Doing It Manually
Here is what the formatting process looks like with and without the tool:
| Step | Manual Process | With the GPT |
|---|---|---|
| Gather staff data | Open Word resume, cross-reference with HR records | Same — you still need accurate source data |
| Format into Section E | Manually reformat in Word: reorder sections, adjust layout, match SF330 structure | Paste data, GPT generates the structure |
| Tailor for the pursuit | Edit project list to highlight relevant experience | Tell the GPT which projects to emphasize |
| QC | Review for accuracy, consistency, compliance | Same — always verify AI output |
| Time per resume | 30-60 minutes | 5-10 minutes |
The GPT eliminates the formatting step. The data gathering and QC steps remain the same regardless of the tool.
The GPT vs. RFPM.ai
The free GPT and RFPM.ai solve the same underlying problem — SF330 resume formatting — at different scales.
| Capability | Free GPT | RFPM.ai |
|---|---|---|
| SF330 Section E resume generation | Yes — paste data each time | Yes — from stored profiles |
| Remembers your staff data | No | Yes — structured profiles persist |
| Multiple output formats (SF330, SOQ, branded) | SF330 only | Any format per pursuit |
| Project experience sheets | No | Yes |
| Certification tracking with expiration dates | No | Yes — update once, flows everywhere |
| Multi-resume upload (import existing Word docs) | No | Yes — bulk import and auto-parse |
| Ask AI (query staff/projects against RFP) | No | Yes |
| Content library for reusable boilerplate | No | Yes |
| Price | Free | 14-day free trial, then seat-based pricing |
Use the GPT if you do fewer than 10 SF330 submittals per year, have a small team (under 10 key personnel), and the per-pursuit formatting time is manageable.
Use RFPM.ai if you do 20+ submittals per year, have 15+ staff whose resumes appear in proposals regularly, and the annual hours spent on resume formatting (120-750 hours for mid-size firms) justify a system that eliminates the repetition permanently.
Frequently Asked Questions
Is the GPT really free?
Yes. It runs on ChatGPT and requires no signup, no account with RFPM.ai, and no payment. You need a ChatGPT account (free or paid) to use it. There are no usage limits imposed by RFPM.ai — any ChatGPT rate limits are OpenAI's, not ours.
Can I use the output directly in a federal submittal?
The GPT generates text in the SF330 Section E format. You should always review the output for accuracy before including it in a submittal. Verify that certifications, dates, project details, and role descriptions are correct. AI tools parse what you give them — if the source data is incomplete or outdated, the output will be too. The formatting structure follows Section E conventions, but your firm is responsible for the accuracy of the content.
Does the GPT store my data?
No. The GPT does not retain your staff data between sessions. Each conversation starts fresh. If you want a system that stores your team's qualifications persistently and generates resumes from stored profiles, that is what RFPM.ai does.
Can it generate resumes for SOQs or branded formats?
The GPT is optimized for SF330 Section E format specifically. For SOQ resumes, branded one-page layouts, or other formats, you would need to adjust the output manually or use a tool that supports multiple output formats from the same data. If your firm needs custom resume templates or custom SF330 formatting that matches your branding, reach out to RFPM.ai — we can set up templates tailored to your firm.
How is this different from just using ChatGPT directly?
The GPT is pre-configured with the SF330 Section E structure, field requirements, and formatting conventions. A generic ChatGPT prompt would require you to explain the SF330 format every time. This GPT already knows the structure and produces consistently formatted output without additional prompting.
RFPM.ai automates resume generation and project sheet assembly for engineering and construction firms. Store your team's qualifications once, generate every format. Start a free trial or contact us if you need custom resume templates or SF330 formatting tailored to your firm.