OpenAsset Alternative
OpenAsset Alternative for AEC Proposals
OpenAsset manages project photos and digital assets. RFPM manages the staff data, resumes, and project sheets that actually win proposals.
Why AEC firms look for OpenAsset alternatives
- Images, not proposal content. OpenAsset is a digital asset management platform — it organizes project photos, renderings, and documents. It doesn't generate resumes, project experience sheets, or SF330 components.
- No staff qualifications management. Staff resumes, certifications, and project histories aren't OpenAsset's domain. Proposal teams still maintain Word documents and spreadsheets for that data, even with OpenAsset in place.
- The real time sink is content, not photos. Mid-size AEC firms spend 120-750 hours per year on resume formatting alone. Finding the right project photo is a problem, but it's not the bottleneck that costs firms the most time.
- Different problem, different tool. Firms searching for an "OpenAsset alternative" often realize they need a proposal content tool, not a better image library. The two solve fundamentally different problems.
OpenAsset vs. RFPM at a glance
| Capability | OpenAsset | RFPM |
|---|---|---|
| Primary function | Digital asset management (photos, images) | Proposal content management (resumes, project sheets) |
| Staff resume generation | No | Yes — SF330, SOQ, branded formats |
| Project experience sheets | No | Yes — generated and exported to DOCX |
| Project photo management | Yes — full DAM with metadata | Basic — project media within records |
| Staff qualifications database | No | Yes — structured profiles with all fields |
| Ask RFPM Agent | Partnering with Unanet on AI | Built-in — query staff, projects, and RFPs |
| Target firm size | Mid-market to enterprise | 15-200 staff (mid-market) |
| Can use together | Yes — they solve different problems and complement each other | |
Key differences
Completely different problems
OpenAsset answers the question "where is that project photo?" RFPM answers "who on our team has the right experience for this pursuit, and how do I generate their resume in SF330 format by Friday?" These are both real needs, but they don't overlap. If you're searching for an OpenAsset alternative because you need better proposal content management, RFPM is likely what you're actually looking for.
Staff data as the foundation
RFPM treats staff qualifications as structured data — education, certifications, project history, specializations — not as documents. That means when a person earns a new certification or finishes a project, you update it once and every future resume reflects the change. OpenAsset doesn't track staff qualifications at all, which means your resume data still lives in Word files on a shared drive.
Where the time goes
66% of AEC firms still use Microsoft Word to assemble proposals. The hours don't go to finding photos — they go to copying resume data from one document to another, reformatting project descriptions, and making sure certifications are current. RFPM targets that time directly. A firm spending 30-60 minutes tailoring each resume for each pursuit can get that down to minutes.
Better together than either alone
This isn't a case where you need to pick one. OpenAsset handles your visual assets. RFPM handles your proposal content. Firms that use both have their project photography organized and their proposal components automated — two different bottlenecks solved by two purpose-built tools.
Who should choose RFPM
- ✓AEC firms whose biggest time sink is resume and project sheet assembly, not photo management
- ✓Proposal teams that need to generate SF330 resumes, SOQ resumes, and project experience sheets from one data source
- ✓Firms with 15-200 staff looking for a focused tool, not a full DAM platform
- ✓Teams that want Ask RFPM Agent for querying across their proposal content library
Who should stay with OpenAsset
- —Firms whose primary pain point is organizing and finding project photography across hundreds or thousands of images
- —Marketing teams that need a full digital asset management system with metadata tagging, permissions, and brand portals
- —Firms where resume and project sheet generation isn't a significant time investment (or is already handled by another tool)
Automate the content side of proposals
Mid-size AEC firms spend 120-750 hours per year on resume formatting alone. RFPM turns that into structured data with one-click generation.
Frequently asked questions
Is RFPM a replacement for OpenAsset?
Not exactly — they solve different problems. OpenAsset is a digital asset management tool for project photos and images. RFPM manages staff qualifications and generates proposal components like resumes and project experience sheets. Many firms benefit from using both: OpenAsset for images, RFPM for proposal content.
Can RFPM manage project photos like OpenAsset?
RFPM includes project media management for photos associated with project records, and supports worker profile photos for resumes. However, RFPM is not a full digital asset management platform. If your primary need is organizing thousands of project photos with metadata tagging, OpenAsset is the better tool for that specific job.
What does RFPM do that OpenAsset doesn't?
RFPM generates tailored staff resumes and project experience sheets from structured data — in SF330, SOQ, or branded formats. It also includes Ask RFPM Agent for querying across your staff qualifications, project history, and RFP documents. OpenAsset focuses on image and document storage, not content generation.
Do I need both OpenAsset and RFPM?
It depends on your workflow. If you manage a large library of project photography and also need to generate proposal resumes and project sheets, using both tools makes sense — they don't overlap. If your main pain point is resume and project sheet assembly (not photo management), RFPM alone covers that.