# Proposal Org Charts: What Engineering RFQs Ask For > What engineering RFQs and the SF330 require on a proposal org chart: who goes on it, how subconsultants appear, page size, and what to check before you submit. _By Oswald B. · Published 2026-11-06_ A proposal org chart shows who will do the work: each named person, their role, the firm that employs them, and who reports to whom. Engineering RFQs use it to check the team against the resumes. What goes on it varies by agency, from key personnel only to every person assigned, subconsultants included. The chart takes one page, and it's often the first page an evaluator checks against the rest of the package. If the chart and the resumes disagree, that's what the evaluator notices. ## What Is a Proposal Org Chart? It's the staffing plan drawn as a diagram. The federal version sets the baseline. The [SF330 instructions](https://www.gsa.gov/system/files/2026-10/SF330-21b.pdf) ask for it as Section D: "present an organizational chart of the proposed team showing the names and roles of all key personnel listed in Section E and the firm they are associated with as listed in Section C." That one sentence ties three sections together. Every name on the chart has a resume in Section E, and every firm on it appears in the team list in Section C. State and local RFQs often use their own forms, but most ask the chart to do the same job. ![SF330 Section C lists the firms, Section D is the org chart, and Section E holds the resumes. Firm names must match between C and D, and names and role titles must match between D and E.](/images/blog/proposal-org-chart/sf330-sections-c-d-e.svg) ## What Do Engineering RFQs Ask the Org Chart to Show? Five solicitations and forms, read in full, show how far the rules spread: | Source | Who goes on the chart | Other rules | | ----------------------------------------------------------------------------------------------------------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------ | | [SF330, Section D](https://www.gsa.gov/system/files/2026-10/SF330-21b.pdf) (federal) | All key personnel in Section E, with their firm | Attached after Section C | | [Caltrans A&E SOQ checklist](https://dot.ca.gov/-/media/dot-media/programs/procurement-contracts/documents/soq-responsiveness-checklist.pdf) (rev. April 2026) | Section D of the SF330 Part I | 8-point minimum font for every document "except the organizational chart." Resumes for all proposed personnel, grouped by firm | | [Louisiana CPRA Form 24-102](https://coastal.la.gov/wp-content/uploads/2026/07/Enclosure-4-CPRA-SF-24-102-rev.-5.11.2022.pdf) (rev. May 2022) | "ALL relevant prime consultant and sub-consultant" personnel, by work element, with duties and reporting lines | Key personnel in responsible charge "clearly indicated." 11" x 17" is acceptable | | [Regional Planning Commission, New Orleans](https://norpc.org/wp-content/uploads/2024/05/MODIFIED-24-102-DOTD-Form-05132024.pdf) (modified DOTD 24-102, May 2024) | "All prime consultant and sub-consultant" personnel assigned, with area of responsibility and reporting lines | Everyone on it is "expected to contribute." Significant later changes need the project manager's approval | | [City of Lakeway, TX, RFQ 26-1011, Addendum 1](https://www.lakeway-tx.gov/DocumentCenter/View/45910/City-of-Lakeway-Addendum-No1-RFQ-26-1011) (July 2026) | Key personnel and other staff, as the addendum implies | "Resumes are not required for all staff listed on the organizational chart" | ## Who Goes on the Chart: Key Personnel or Everyone? RFQs split into two models, and the difference changes how you build the package. **Key personnel only.** The SF330 asks for the key personnel listed in Section E. Lakeway's chart can be bigger than its resume set, because the city asks for resumes only for key personnel who will work directly on its projects. **Everyone assigned.** The two Louisiana forms want every prime and sub person assigned to the contract. The New Orleans form adds the hard edge: resumes go to everyone on the chart, and "Résumés of personnel not identified in Section 12 of the proposal should not be included and will not be evaluated." ![Two org chart models. Key personnel only: eight people on the chart, three resumes. Everyone assigned: eight people on the chart and eight resumes, and a resume for someone not on the chart is not evaluated.](/images/blog/proposal-org-chart/two-chart-models.svg) Under that rule, a strong resume for someone left off the chart counts for nothing. The fix is to build the chart and the resume set from the same list, at the same time. Read the addendum Q&A too. Lakeway clarified its resume rule in an addendum, not in the original RFQ. ## How Should Subconsultants Appear on a Proposal Org Chart? Show each sub's people under the prime's lead for their discipline, labeled with their firm name. The SF330 asks for "the firm they are associated with," and a state form will usually ask for the same. ![Sample proposal org chart: the client at the top, the prime firm's project manager below with a QA/QC manager on a dotted line, then roadway and drainage leads from the prime, a traffic lead from Sub 1 and a geotechnical lead from Sub 2, each with one staff member. Key personnel carry a KEY tag and subconsultant staff are shaded and labeled with their firm.](/images/blog/proposal-org-chart/sample-org-chart.svg) Agencies also say where the sub's information lives. Louisiana CPRA tells subconsultants to write "See prime's 24-102" in their staffing section, and if the prime's and a sub's information conflict, "the information given in the prime consultant's 24-102 will be used." A 2024 addendum from Prince William Water in Virginia went further and asked for a separate org chart for each subconsultant team. Collect each sub's piece of the chart in the same request as their resumes. We covered the full request in [how to collect subconsultant resumes for a proposal](/blog/collect-subconsultant-resumes-proposal). ## What Format Rules Apply to a Proposal Org Chart? Check three things in the submittal instructions before you lay it out: 1. **Page size.** Louisiana CPRA accepts 11" x 17". Caltrans wants every document printable at 8½" x 11". If the RFQ is silent, ask in the question period. 2. **Font size.** Caltrans exempts the org chart from its 8-point minimum. Most agencies don't say, so keep names readable at the printed size. 3. **Page limits.** Lakeway's addendum says resumes don't count toward its 40-page limit. It says nothing about the chart. Don't assume the chart is exempt unless the RFQ says so. ## A Pre-Submittal Org Chart Check Run this against the final package, after the last addendum: 1. **Every name on the chart has a resume, if the RFQ requires one.** 2. **Every resume belongs to someone on the chart.** Under the Louisiana-style rule, the rest won't be scored. 3. **Role titles match exactly.** "Drainage Lead" on the chart means "Drainage Lead" on the resume and in the [compliance matrix](/blog/compliance-matrix-soq-sf330). 4. **Firm labels match the team list.** Same firm names as the SF330 Section C, the transmittal letter or the state form. 5. **Key personnel are marked the way the RFQ asks.** 6. **Reporting lines match the approach.** If the narrative says the project manager runs the subs directly, the chart shouldn't route them through a deputy. The chart also follows you after award. The New Orleans form requires approval for significant changes, and the people on it are the ones the client expects to see. We covered what happens when one of them leaves in [key personnel substitution after award](/blog/key-personnel-substitution-after-award). ## Frequently Asked Questions ### Does the org chart count toward the page limit? It depends on the RFQ. Some exclude resumes or forms from the limit and say so in writing. Lakeway's addendum, for example, excludes resumes but doesn't mention the chart. If the instructions don't exempt the chart, count it, or ask during the question period. ### Do I need a resume for everyone on the org chart? Only if the RFQ says so. The SF330 ties the chart to the key personnel in Section E. Lakeway says resumes aren't required for all staff on its chart. The New Orleans Regional Planning Commission requires resumes for everyone on the chart and won't evaluate resumes for anyone left off it. ### Can I use an 11x17 page for the org chart? Only where the solicitation allows it. Louisiana CPRA states that an 11" x 17" format is acceptable for its organizational chart. Caltrans, by contrast, wants every document printable at 8½" x 11". When the instructions don't say, ask before you design a fold-out. ### Should subconsultants be on the proposal org chart? Yes, when they're on the proposed team. The SF330 asks for each key person's firm, and the Louisiana forms ask for all prime and sub personnel assigned. Label every sub's staff with their firm name, and match the team list. --- Canonical HTML: https://rfpm.ai/blog/proposal-org-chart-engineering-rfq · Site overview: https://rfpm.ai/llms.txt · Sitemap: https://rfpm.ai/sitemap.xml